


These are the steps we use for our Flexible Website Package:
Learning about Internet marketing, organizing and fundraising: The internet marketing plan is more important than the website and should be the guide to the website’s structure and content. At any time during the website-building process we strongly urge our clients to become familiar with the tools and techniques that draw visitors to a website. Some options:
Choosing a website package: WebTrax Studio will send clients a PDF of the Flexible Website Package (this document) and the Social Media Website Package. We can discuss both packages at our first meeting.
Getting acquainted meeting: Either in-person or via teleconference. WebTrax Studio and the client will determine if the Flexible Website Package is appropriate. WebTrax Studio will provide an overview of methods and services and answer questions.
Proposal and Work Order: Based on information from the first meeting WebTrax Studio will send the client a PDF of the Proposal and Work Order. The signed Work Order and Terms will be the 2-part contract. The client must initial each page, sign the last page, and return both printed documents to WebTrax Studio. Once the contract and the 50% deposit is received, WebTrax Studio will begin work.
Website planning meeting preparation: In anticipation of our initial planning meeting, WebTrax Studio suggests clients gather the following information if available:
Website planning meeting: Either in-person or via teleconference, the WebTrax Studio designer, the client, and any other professionals involved with the project will discuss website design, plan and implementation. We will summarize the principles of internet marketing at the meeting for clients who have not had a chance to study this beforehand.
Site diagram: WebTrax Studio designer will create a diagram of the proposed website’s home page layout. The diagram will be based on the results of the website planning meeting and other discussion between the client and our designer.
Select a template: The WebTrax Studio designer will select a couple of templates for the site, based on its functionality and style. WebTrax Studio will create a first draft of the home page design by combining the template and the home page diagram. Although this will be closer to the final website design, the actual website won’t look exactly like the PDF we send via email.
Programming and content entry: Once the Client approves a specific template, WebTrax Studio programmers will commence technical work (HTML/CSS coding, color adjustment, customized layout).
Entering site content: While technical work is in process, the client may begin entering content into Joomla’s administrative area. WebTrax Studio staff can do all or some of the content entry.
Joomla training: First, the client’s designated web administrator(s) will view the video “Joomla! 1.5 Essential Training with: Joseph LeBlanc” produced by Lynda.com which is $50 at amazon.com. Or, a copy can be viewed in the WebTrax Studio office. The important lectures are Introduction, Chapters 2 – 5 and Chapters 12 –13. Second, WebTrax Studio will do a hands-on training in our office or by phone. WebTrax Studio professionals are available for additional tech support.
E-newslettter: An e-newsletter is the most power tool for getting visitors to a website. We highly recommend an email list signup form on the website. Learn more about the professional email services – iContact.com and ConstantContact.com. Vertical Response offers roughly the same service for free to 501c3 nonprofits.
Completion: Once content entry and technical work is complete, the client will review the website and identify changes needed. WebTrax Studio will make the technical changes. We encourage our client to make the text and simple changes.
Launching the site: Pending final approval WebTrax Studio will launch the site and turn control over to the client. After payment of the final invoice WebTrax Studio will turn over ownership of the web host account to the client.
Marketing the site: Turn your attention to attracting visitors to your new site. We’ll help you plan your next steps.
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Making Media Connections Conference.
June 9 and 10, 2010 at Columbia College.
Expand your knowledge of social media at this conference! Community Media Workshop instructors will teach you how to deploy social media for better fundraising, communications and program work for your organization. Visit Community Media Workshop for more information and to register for specific workshops.
SEMINAR SERIES on powerful Internet tools and strategies to grow your business or nonprofit repeats 4 times a year. Leave this 4-class course with a customized, detailed, step-by-step marketing plan that you can implement immediately. WebTrax team member Avery Cohen of Metrist Partners, will teach you:
• how to evaluate what your Web site is doing—or not doing—for you
• how to get more visitors through “Search Engine Optimization”
• how to make your site compelling and keep visitors coming back
• how to plan and run effective email campaigns
• how to connect via online social networks
For more information or to register for the seminar series starting in June, 2010 in downtown Chicago contact Susan Shulman at 847-926-8280 and
This e-mail address is being protected from spambots. You need JavaScript enabled to view it
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Understanding the principles of internet marketing will result in both a more effective website and a stronger business plan. Make sure you include internet marketing in your a business/organization’s overall strategy for growth. Your marketing plan and model for growth will effect what is featured on your website – especially the home page. Read more
Some great books: A great book for beginners is Online Marketing Inside Out by Brandon Eley and Shayne Tilley. Organizations who need to raise money should read Raising Thousands (if Not Tens of Thousands) of Dollars With Email by Madeline Stanionis.
Internet marketing course: See details of the course taught by Avery Cohen of Metrist Partners for businesses and nonprofits. Get personal instruction on using powerful internet marketing tools. Learn about advanced SEO, Google Analytics, AdWords, online fundraising, pay per click, key phrases, web writing, social networking and many other powerful skills that will bring you more visitors, sales, members and leads. Be in charge of a professional web marketing/fundraising plan at a fraction of its normal cost.
Search Engine Optimization (SEO): Google handles 80% if all web searches. A “search engine-friendly” site appears higher on Google search results. Google indexes and “ranks” websites according to specific guidelines which include key phrases, fresh and valuable content, incoming links from respected sites, use of a “blog,” menus and internal links, well-written code that follows web standards.
Use all options to speak to your target audiences - email announcements, Facebook, postcards, flyers, e-newsletters, word of mouth, online social networking, surveys, trial offers, etc.
Target audiences: Understand all your potential audiences and speak to them on your website's homepage. Know their needs, interests and problems. Know what language, features, offers and styles will appeal to them.
Your domain name should be short and easy to remember. We can help you find one and register it.
Email marketing: Email announcements and e-newsletters are a cheap and effective marketing tool. We recommend using an email marketing company like iContact or ConstantContact. Advantages are:
Visitor tracking: We will install the free visitor tracking utility called “Google Analytics” This powerful tool if setup correctly allows you to know what works and what doesn't.
Web writing has special guidelines. Most importantly, it has to be engaging and short. If necessary hire a professional writer. It’s usually worth the extra expense. See details below in “Writing for the Web”
Develop your networks: Use your money and resources efficiently and wisely. Figure out ways to enlist the help of your satisfied customers, favorite bloggers, colleagues and friends in your marketing plan both on and off the internet.
Incoming links from respected websites will put you higher in search engine results and will help your audience find your site. Start requesting as many exchange links as you can while your site is still under construction. Make use of “web portals” for your area or industry.
Web Video: We can help you create a short 3-5 minute video. Or, learn how to create your own video blog. Make short videos about tips and services from your own computer.
Social networking: Use sites like Facebook and LinkedIn to draw attention to your website. Leave comments and add posts to many blogs that links back to your website.
Valuable content: Add valuable free content to your site that people and search engines will want to share and index. Keep your content fresh.
Blog component added to your site can raise your ranking in Google over a few months, especially if it’s updated frequently. Fresh content attracts repeat visitors. Post on other blog with a link back to your own blog. Recyle ideas, tips, writings you’ve already done or have to do anyway.
Traditional marketing materials: Sometimes direct mail and paper communications are essential. We can design ads, postcards,
flyers, posters, bookmarks, business cards, brochures, sales sheets.
We support our favorite
local printers and encourage use of recycled paper and “green”
printshops.

Grow your business, publicize your events or raise more money using powerful internet tools and strategies. The tools are free.The secret of success is learning how to use them.
If self-sufficiency is your goal, as we believe it should be, then we highly recommend enrolling in the internet marketing seminar series offered by Metrist Partners and cosponsored by WebTrax Studio held in Chicago. Small businesses and nonprofits can benefit from the power of internet marketing without paying thousands of dollars to a web consultant by taking our hands-on mini-course of 4 classes. Taught by Avery Cohen, a founding partner of Metrist, our 12-hour seminar covers everything organizations and small businesses need to know about internet marketing and search-engine optimization.
Grow your business, publicize your events or raise more money using powerful internet tools and strategies
This series of four seminars is designed to help business owners, marketing managers and nonprofit groups transform their Internet presence into a high-performing source of leads, members, donations and sales. Limited to 8 participants. Contact us to talk with people who have taken the series.
The series will be offered four times a year in Chicago's Loop.
Cost: $635, $60 discount for Lumity Members. Attendance limited to 8 organizations.
Classes will be taught by Metrist Partners. Please contact Susan Shulman at This e-mail address is being protected from spambots. You need JavaScript enabled to view it or call 847.926.8280 for more information.Who should take this course?
These seminars are designed for nonprofits and small businesses who want to use their website to help grow and better serve their audience and customers. The internet levels the playing field. Small businesses and nonprofits with limited budgets can use many of the same tools and techniques big companies use to get results and bring in revenue. On the internet everyone can optimize their messages, measure what works, avoid what doesn't work and try out new ideas. With creativity, time. knowledge and determination you can get your message to the people who count.
Seminar Format:
Each workshop session is two and a half hours. This includes a presentation, hands-on exercises and personal coaching. Between classes participants are encouraged to work together on applying lessons. At the end of the course participants will have a customized plan for their business or group and the skills to implement it. After the class participants are encouraged to stay in touch for peer-to-peer coaching.
Class 1: Set goals to make your website deliver for you, your members and your customers
Class 2: Get more visitors and better results through Search Engine Optimization
Class 3: Create effective email campaigns and track the results
Class 4: Connect with your customer/members base through online Social Networks
CURRICULUM
Class 1: Making your website deliver for you and your customers
Class 2: Getting more visitors and better results through Search Engine Optimization
Class 3: Email is the backbone of internet marketing
Class 4: Connecting with social networking sites (Facebook, LinkedIn, Twitter, etc.)
Occasional e-newsletters with useful tips. SUBSCRIBE.